Job title: People Administrator 

Hours:  37.5

Location:  Havant

Salary:  £28,000

We are looking for a dynamic People Administrator to join a supportive, energetic and values-driven organisation where people genuinely matter.

Why Join the Horizon team?

At Horizon, you will be part of a culture that is welcoming, collaborative and focused on helping people thrive, with a strong emphasis on wellbeing, development, recognition and teamwork. This is a fantastic development opportunity for someone who enjoys building relationships, wants to make a difference and is looking to grow their career within an organisation that is passionate about creating a great place to work.

Our ideal candidate!

If you’re enthusiastic, people‑focused, and ready to take the first step in your HR career, we’d love to hear from you. Join us and help create a positive experience for colleagues across Horizon to shape a healthier, happier community.

What you'll do

HR Administration & Employee Lifecycle

· Act as first point of contact for People & Culture queries, managing the shared mailbox and providing guidance on policies, processes, and employee matters, escalating where appropriate

· Deliver end-to-end administrative support across the employee lifecycle, including recruitment, onboarding, changes to employment, and offboarding

· Produce contracts, letters, and employment-related documentation

· Complete pre-employment checks including Right to Work, references, DBS, and qualifications

· Monitor probation periods and ensure timely reviews and confirmations

· Complete employment references

Systems, Data & Reporting

· Maintain accurate employee records in HR systems and ensure compliance with data protection and retention policies

· Produce and distribute regular reports (e.g. absence, onboarding, length of service) to support business decisions

· Manage and maintain PeopleHR, SharePoint, and internal platforms, ensuring information is accurate, accessible and up to date

· Coordinate the HR calendar and key people-related activities

Compliance & Governance

· Support compliance audits and ensure all regulatory and policy requirements are met

· Maintain audit-ready records for employee files, training, and statutory requirements

· Track and monitor mandatory training completion and renewal deadlines

Learning & Development Coordination

· Coordinate end-to-end training administration, including booking courses, managing attendee lists, sending communications, and updating records

· Support the delivery of company induction programmes, ensuring a smooth onboarding experience

· Maintain training records, qualifications, and compliance data through regular audits

· Monitor completion of eLearning and compliance training, working with managers to ensure completion targets are met

· Coordinate external training activities, including agreements, tracking, and feedback

L&D Projects & Engagement

· Coordinate and support L&D initiatives, projects, and events, ensuring effective planning and delivery

· Support the Work Experience Programme, including liaising with schools and coordinating placements

· Contribute to employee engagement activities such as newsletters and internal communications

· Provide administrative and coordination support across wider People & Culture projects

Meetings & General Support

· Prepare documentation for meetings and take accurate notes where required

· Support People & Culture team members with administrative and project activities

Your Experience

· Previous experience of working in an administrative or co-ordinator role

· Understanding of various software systems

· Computer literate with experience of using programmes such as Word, Excel, PowerPoint etc.

· Used to handling confidential and sensitive data

Your Experience:

• Previous experience of working in an administrative or coordinator role

• Experience of working with HR or people management systems (such as PeopleHR or similar)

• Computer literate with experience of using programmes such as Word, Excel, PowerPoint etc.

• Used to handling confidential and sensitive data

Your Qualifications:

• Level 3 CIPD qualified (or a willingness to study towards this qualification)

• A good standard of education with excellent written and verbal communication skills

Your Skills and competencies:

• Excellent organisation and prioritisation skills with high attention to detail

• Personable with strong relationship building capabilities across all levels of the business

• A team mindset with strong collaborative skills and a positive outlook

• Curiosity to learn and develop knowledge in a fast-paced, evolving HR landscape

• Self-motivation to work independently, making things happen and work well under pressure

• Driven and determined

• Practical and logical, able to solve problems quickly

What you can expect from us:

• A comprehensive induction and training programme; you don’t need to have worked in the leisure industry before. We will teach you all you need to know!

• Support from the wider team who have a great deal of combined knowledge and experience and who are eager to help you succeed.

• Variety; no two days is the same.

• An environment that encourages innovation and free thinking, surrounded by dynamic and empowered individuals.

Benefits:

• Free use of our award-winning gym’s and access to exercise classes (plus a +1)

• Employee discount and wellbeing platform

• Employee Assistance Programme - support for when you need it most

• Internal recognition schemes

• 23 days annual leave + 8 days bank holiday

• Holiday Purchase scheme

• Opportunities for training, development and progression

• Free onsite parking - subject to availability

• Hybrid and family friendly policies

• Generous company sick pay scheme

• Employee referral scheme

• Company pension scheme

• Death in service benefit

• And much more....

This role will be based at Havant Leisure Centre but will be expected to travel to other company site as the need requires.

Interview Process:

The recruiting manager will review your CV and if shortlisted, you will be invited to a formal interview/assessment process where we will evaluate your suitability for the role.

Depending on the number of applications we receive, we may close this opportunity early so be sure to get your application in early! Thank you for considering joining our team at Horizon Leisure Centres.

If you are a recruitment agency, please note we operate a PSL and do not take cold calls.