Job title: People Coordinator

Hours:  37.5 

Location:  Havant Leisure Centre

Salary:   £26,500

Looking for a workplace that ignites your passion, values respect, encourages innovation, and embraces being dynamic? Look no further! This role offers you the opportunity to join a team that believes in empowering its colleagues to unlock their full potential with Horizon.

The Trust:

Horizon Leisure Centres is a leisure trust operating since 1997, with centres in Waterlooville, Havant and Guildford. We are passionate about health and wellbeing and are committed to making an outstanding positive impact on our customers and within our local community. Our mission is to support and inspire our local communities to live healthier and happier lives by providing affordable access to sport and leisure facilities to all.

The Role:

To provide first-class transactional support to the People & Culture Team, ensuring accurate and timely administration of all aspects of the aspects of the employment lifecycle. 

Interested? Want to know how you can join our team? Take a look at this great opportunity!

 What does the role involve? 

A hands-on role that requires you to: 

• Support the delivery of key projects and organisational change initiatives as defined in the People Strategy
• Take notes during meetings and prepare relevant paperwork before, during and afterward meetings
• Responsible for running weekly, monthly and quarterly reports including absence, annual leave, onboarding and length of service reports and distribute to line managers
• Assist with the preparation and coordination of compliance audits to ensure regulatory requirements are met
• Responsible for ensuring employee records are archived and stored in accordance with Horizon’s Data Retention Policy
• Responsible for monitoring probation milestones, ensuring timely confirmations and necessary follow-ups
• Update the car park list, ensuring accurate records are maintained
• Responsible for coordinating and sharing weekly updates for the weekly employee newsletter
• Responsible for managing the Horizone platform, ensuring all links are functional and documentation is easily accessible and current
• Complete employment references as requested
• Oversee and manage the HR Outlook Calendar, ensuring important dates and events are scheduled effectively
• Manage the end-to-end onboarding journey for new employees, ensuring all milestones are tracked and achieved. Responsibilities include coordinating and overseeing the company induction session, monitoring progress against key onboarding stages, preparing materials, and acting as a point of contact for new starters to support a smooth and engaging transition into the organisation.
• Provide administrative support for L&D, including managing the onboarding process, maintaining booking forms, organising attendee lists, updating calendars, coordinating invitations and surveys, and assisting with the preparation and formatting of training materials, policies, and guides to ensure alignment with organisational branding and standards.
• Manage all pre-course and post-course administration, including sending confirmations to attendees, preparing materials, assisting with training course setup to ensure smooth delivery and ensuing training records are accurately updated.
• Ensure compliance training requirements are met by monitoring deadlines for mandatory and statutory training through the eLearning platform, tracking renewals, and liaising with managers to report on team's progress. Utilise systems to send reminders to staff and managers about upcoming expiry dates and ensure training remains up to date across all departments.
• Assist in maintaining accurate and up-to-date training records, including qualifications, certificates, and renewals, with regular audits to ensure compliance.
• Oversee external training courses by issuing agreements, tracking progress and feedback, and updating records to reflect course completions.
• Work alongside the L&D Manager to support the Work Experience programme and engagement with local schools and colleges. Responsibilities include managing requests, coordinating with internal departments, building relationships with schools and colleges, attending career fairs or events, and ensuring a positive experience for all participants.
• Provide comprehensive support to the L&D Manager in planning, promoting, and executing L&D projects, initiatives, and events, ensuring effective engagement and delivery.
  

Skills and competencies: 

• Excellent organisation and prioritisation skills with high attention to detail
• Confidence using MS Office
• Personable with strong relationship building capabilities across all levels of the business
• A team mind-set with strong collaborative skills and a positive outlook
• Curiosity to learn and develop knowledge in a fast-paced, evolving HR landscape
• Self-motivation to work independently, making things happen and work well under pressure
• Driven and determined
• Practical and logical; able to solve problems quickly

Experience:

• Previous experience of working in an administrative or coordinator role
• Understanding of various software systems
• Computer literate with experience of using programmes such as Word, Excel, PowerPoint etc.
• Used to handling confidential and sensitive data

Qualifications:

• A standard of education, demonstrating good written and verbal communication skills

What you can expect from us: 

• A comprehensive induction and training programme; you don’t need to have worked in the leisure industry before. We will teach you all you need to know! 
• Support from the wider team who have a great deal of combined knowledge and experience and who are eager to help you succeed! 
• Variety; no two days is the same! 
• An environment that encourages innovation and free thinking, surrounded by really dynamic, empowered individuals.  

Benefits: 

• Free access to our award-winning gym’s and exercise classes for you and a +1
• Employee discounts and wellbeing platform
• Healthcare Cash plan
• Free 24/7 access to GPs using our SmartHealth plan
• Employee Assistance Programme - support for when you need it most 
• 23 days annual leave + 8 days bank holiday
• Option to purchase up to 5 days holiday
• Internal recognition schemes 
• Opportunities for training, development and progression 
• Free onsite parking - subject to availability 
• Hybrid and family friendly policies  
• Generous company sick pay scheme 
• Employee referral scheme 
• Company pension scheme 
• Death in service benefit 
• And much more.... 

This role will be based at Havant but will be expected to travel to other company site as the need requires. 

Interview Process: 

The recruiting manager will review your CV and if shortlisted, you will be invited to a formal interview/assessment process where we will evaluate your suitability for the role. 

There may be times when due to the volume of applicants to need to close a vacancy early to avoid disappointment, be sure to get your application in as soon as possible!